5 Easy Steps to an Organized Desk and Life
What do you do when your living space becomes too cluttered and you’re tripping over your stuff? You reorganize and remove unneeded items. Basically, you clean it up. The same concept holds true when it comes to your desk. Plowing through a dirty house makes things harder to locate and so does a dirty, cluttered, paper-filled desk. It will slow your ability to complete tasks in a timely manner. It can leave you feeling overwhelmed. That’s why decluttering your desk and reorganizing it is one of the best things for anybody. So how do you go about doing this? You can break it down into five steps as follows:
- ORGANIZE EVERYTHING INTO SUBGROUPS
Start by taking all of your office supplies and everything on your desk right in front of you in a big pile. Group your writing utensils with each other. Group your odds and ends with each other. Group calculators together, notebooks together, stapler with staples and staple remover, etc. If the items are related such as lens cleaning solution with lens cloth, they should be placed together. Put any photographs or personal objects off to the side. You want to organize the chaos. The more subgroups you can create, the better. It will serve to help you in the future. For example, group red pens with other red pens. Once complete, move on to the next step.
- REMOVE WHAT YOU DON’T NEED
This step is pretty self-explanatory. Remove what you don’t need. Here is where you ask yourself what you need to do your job. Start removing the stuff you don’t need such as photographs, notebooks, sheets of paper, extra sticky notes that are lyaing around. What about the pencil eraser you’ve never used. Items with a lot of dust will reveal which items you haven’t used in awhile. Maybe you don’t need that business card holder or bobble head sitting on your desk. It’s okay to let go of your wants and focus on what you need to succeed.
- REMOVE REDUNDANCY
Once you’ve removed the items that you do not need, you’re going to start looking for redundancy in the items that remain. This can be as simple as multiple red pens or as complex as different size markers or pens. Do you really need a red marker AND a red pen? Do I need five blue pens? Do I need a blue pen and a black pen? No, I just need a black pen. Do I need a paper clip holder for my paper clips when they already come in a box? Eliminating things like that which collect dust really helps free one’s soul.
- ASK YOURSELF WHAT CAN I ELIMINATE FURTHER?
After you’ve removed all your redundancies, you’re going to ask what can I eliminate further? This is when things are truly down to the wire. Do you REALLY need a ruler on your desk, a tool that you use once in a while? Can it be removed and placed somewhere else? Do you really need three different colors of sticky notes when you only need one or two types of sticky notes? This is when you look at your stapler and your box of paper clips and you ask yourself, which one do I use more and do I even use the other one? Sometimes we have an inherent bias to hold on to something because we may use it in the future when in reality we haven’t used it yet and probably won’t for a long time. It ‘s okay to put that item away or off to the side away from the immediate workspace. If you have a calculator, it could be feasible to remove the calculator and use your phone instead. You could have a daily planner on your desk but you can eliminate that as well by using a digital planner on your phone.
- ASK YOURSELF ARE THESE WHAT I NEED TO DO MY JOB?
Once you’re here, look around your desk. Do you have anything other than a pen, sticky notes, highlighter, paper clips and a stapler? These are the core office supplies. You shouldn’t have any more than the key items to do the basic work. You need to ask yourself what is the bare minimum I need to do this job? That’s really where you will strike gold. That’s where you eliminate things left and right and things you have held onto for sentimental value. You will make it a lot easier on yourself because you’ve followed the steps. Eliminating a little at a time helps you clean up your desk, it also helps you have a rhythmic step-by-step approach to dismantling problems. When we take on a problem, it helps to dismantle tne problem by breaking it down into little problem and solve each little problem as you go. It makes a big problem a lot more manageable. The thing with little problems is that you don’t have to solve them all to get to the right solution.
To see me go through this process in a video:
I will be posting blogs weekly. Follow me on social media to keep up to date with all our new content.